ACA Safety Measures 

ACA has prepared a comprehensive plan to mitigate risk of exposure of COVID-19 in our school. This page contains detailed information about ACA’s safety protocols for the 20-21 school year. For areas where the CDC has provided specific guidance for schools, that guidance is included as a reference, for your convenience, so that you may see how ACA’s plans are aligned with CDC recommendations.  


CDC Guidelines


  • Ensure that student and staff groupings are as static as possible by having the same group of children stay with the same staff (all day for young children, and as much as possible for older children). 

  • Limit mixing between groups if possible. 


ACA’s Plan 


  • Reducing class sizes  (12-14) 

  • Spreading desks, face forward and tables 6 feet apart with assigned seating  

  • Recess schedules for less students on playground  

  • Students remain in the same class throughout the day (will have breaks outside, in the class, etc.)  

  • Electives will be held in the classrooms   

  • Breakfast will be held in the multipurpose room with social distancing, cleaned after every breakfast 

  • Lunch will be in the classroom  



Intensify Cleaning and Disinfecting 

CDC Guidelines 

  • Coronaviruses on surfaces and objects naturally die within hours to days.  Warmer temperatures and exposure to sunlight will reduce the time the virus survives on surfaces and objects. 

  • Normal routine cleaning with soap and water removes germs and dirt from surfaces.  It lowers the risk of spreading COVID-19 infection. 

  • Disinfectants kill germs on surfaces. By killing germs on a surface after cleaning, you can further lower the risk of spreading infection. EPA-approved disinfectants are an important part of reducing the risk of exposure to COVID-19 


ACA’s Plan 

  • Contracts with a certified cleaning provider who are trained in COVID-19 procedures.  

  • Daily cleaning regiment with approved supplies.  

  • Classrooms cleaned daily, bathrooms frequently throughout the day.  

  • Facilities are cleaned and sanitized daily.  

  • Will be hiring additional resources to enhance cleaning of student desks and chairs daily.  



Gatherings/Visitors/Field Trips:  

CDC Guidelines 

  • Pursue virtual group events, gatherings, or meetings, if possible, and promote social distancing of at least 6 feet between people if events are held. Limit group size to the extent possible. 

  • Pursue virtual activities and events in lieu of field trips, student assemblies, special performances, school-wide parent meetings, and spirit nights, as possible. 


ACA’s Plan 


  • Large gatherings will be hosted through webinars and hosting live virtual sessions.  All events will be recorded and posted for view as feasible.  

  • Visitors will not be allowed on campus (past the front office) unless determined essential.  

  • Student of the month and other assemblies will be held in classrooms in an alternative format.    

  • Virtual field trips will be hosted in place of regular field trips. 


Face Coverings 


CDC Guidelines 

  • Wear masks with two or more layers to stop the spread of COVID-19

  • Wear the mask over your nose and mouth and secure it under your chin

  • Masks should be worn by people two years and older

  • Masks should NOT be worn by children younger than two, people who have trouble breathing, or people who cannot remove the mask without assistance

  • Do NOT wear masks intended for healthcare workers, for example, N95 respirators

  • CDC does not recommend the use of gaiters or face shields. Evaluation of these face covers is on-going but effectiveness is unknown at this time

  • Use of simple cloth face coverings are meant to protect other people in case the wearer is unknowingly infected but does not have symptoms. 

  • Teach and reinforce use of cloth face coverings. 

  • More information from the CDC on how to Select, Wear and Clean Your Mask can be found HERE.



We need assistance from parents and families to screen their students prior to coming to school, and to NOT send students to school with fever, or if students exhibit any COVID-19 symptoms, have tested positive or have recently had close contact with a person who has COVID-19. If a student or employee is ill, they should stay home.

Students displaying COVID-19 related symptoms will be required to stay home for 10 days until they following are met:

  • 1. At least 10 days since symptoms appeared AND 2. At least 24 hours since last fever without the use of fever-reducing medications.

  • OR have a negative COVID-19 test result and at least 24 hours since last fever without the use of fever reducing medication and othe symptoms have improved.

  • Maricopa County has a great self-ceck questionnaire if displaying symptoms and what to do HERE.

Parents or legal guardians must inform ACA by calling our COVID hotline (main school # and select the hotline option) if they have symptoms, test positive or have had direct exposure with someone that has tested positive.

Flowchart for Possible COVID-19 Exposes or Sick Student

flowchart aca.PNG

ACA’s Plan 

  • Students will be required to wear cloth face coverings while on campus and at school-related activities, both indoors and outdoors, subject to the health condition exception stated below*

  • Students will not be required to wear cloth face coverings during physical activities or while actively drinking or eating, though they may voluntarily wear face coverings at any time

  • Employees will be required to wear cloth face coverings while on campus, at school-related activities, both indoors and outdoors, except while actively eating, drinking or during physical activity, subject to the health condition exception stated below*

  • Current guidance from Maricopa County advises that plastic face shields, gaiters and bandanas are not an adequate alternative to cloth face coverings


*Any student who has difficulty breathing or who is incapable of physically removing the face covering on his/her own will not wear cloth face coverings, and alternate methods of protection will be discussed by parents and staff.  Additionally, students that have a reason pursuant to a 504 Plan or IEP to not wear face coverings will be evaluated on an individual basis to determine whether there are additional accommodations that may be made to provide them with the greatest possible protection.


  • Staff of ACA have been trained in appropriate wear of cloth face coverings that cover the nose and mouth prior to the start of school.   

  • Students are trained within the first three days of returning to campus.  The training includes videos, staff training students, posters hung throughout the school and verbal reminders.   

  • Parents need to train their students at home on wearing cloth face covering following the CDC guidelines.  The CDC guidelines have been posted on ACA’s website for reference. 

  • Will provide information and training to staff, students, and students’ families on proper use, removal, and washing of cloth face coverings. 

  • Will provide families with instructions on how to wear, sanitize, and properly maintain cloth face coverings. 



Food Service 

CDC Guidelines 

  • Have children bring their own meals as feasible, or serve individually plated meals in classrooms instead of in a communal dining hall or cafeteria, while ensuring the safety of children with food allergies.  


ACA’s Plan  

  • Will be serving individually plated meals served in the classroom 

  • Meals will continue to be provided for Grab and Go through approved time of ADE for hybrid distance learners who off campus and for Full Time Distance Learners 

  • Will be using disposable food service items (utensils, dishes, etc.)  

  • Since there is a smaller number of students that eat breakfast, social distancing markers will be on all tables and all students will be 6 feet apart 

  • Lunch will be in eaten in classrooms 

  • Lunch staff will be monitoring each classroom and cleaning up 



Hand Washing 

ACA’s Plan 

  • Staff of ACA has been trained in handwashing prior to the start of school.  Staff is required to follow the handwashing policies.  

  • Students are trained within the first three days of school.  The training includes videos, staff training students, posters hung throughout the school and verbal reminders.  Hand washing includes soap/water method and hand sanitizer.    

  • Parents need to train their students at home on washing hands following the CDC guidelines.  The CDC guidelines have been posted on ACA’s website for reference.  

  • If students bring their own hand sanitizer, students may not share with any other person and parent understands if the sanitizer does not meet CDC guidelines, ACA is free from liability.    

  • Teach and reinforce handwashing with soap and water for at least 20 seconds, and increase monitoring to ensure adherence among students and staff.  Posters are located in communal spaces, staff and students are trained.   

  • If soap and water are not readily available, hand sanitizer that contains at least 60%   

       alcohol can be used (for staff and older children who can safely use hand sanitizer).   

  • Encourage staff and students to cover coughs and sneezes with a tissue. Used tissues should be thrown in the trash, and hands washed immediately with soap and water for at  least 20 seconds.   



Water Systems 


ACA’s Plan  

  • Water fountains will not be in use for the start of the school year.  

  • Students are encouraged to bring up to two water bottles per day.  

  • If needed, students will be able to use the sinks to fill their water.   

  • Water fountains will be cleaned and follow recommended guidelines prior to reopening for use.  



Health Screenings 

CDC Guidelines: 

  • If feasible, conduct daily health checks (e.g., temperature screening and/or or symptom checking) of staff and students. 

  • Health checks should be conducted safely and respectfully, and in accordance with any applicable privacy laws and regulations. 


ACA’s Plan 

First checkpoint for screening starts at home: 

  • Keep child home if displaying any COVID-19 symptoms 

  • Encourage you to self-report if you have a family member displaying symptoms, has been exposed or tested positive. 

  • Upon arrival to the school, parents or appointed adult, will be required to verbally answer the following questions for each of their child: 

  • Please confirm that your child does not have:  

  • fever or chills  

  • cough or  

  • shortness of breath or difficulty breathing  



If the staff member upon visual inspection of the child for signs of illness which could include flushed cheeks, rapid breathing or difficulty breathing (without recent physical activity), fatigue, or extreme fussiness. A staff member may take temperature if needed. Student will be asked to return home. 

Student Displays Symptoms During the Day Process: 

  • Student will be sent to the Student Office with form filled out by staff member 

  • Student will be isolated in the COVID-19 isolation area 

  • Student will place face covering on (unless has medical conditions) 

  • Staff member will conduct screening on the CDC website 

  • Staff member will contact parent/guardian to pick up student if symptoms are consistent with COVID-19 

  • Staff will notify local health officials of any case of COVID-19 while maintaining confidentiality. 



For the 20-21 School Year Specific to COVID-19: 

Students will be screened for specific symptoms as recommended by the CDC. If the symptoms appear to mimic COVID-19  student will be isolated, required to wear a face covering and need to be picked up from school. 


Students with symptoms such as allergies that can be mistaken for COVID-19 must have medical information verified by a doctor on file at the school. Or if you have medical release from a doctor verifying the symptoms are not COVID-19 related.  



Playground Protocols 


CDC Guidelines 

  • Outdoor areas generally require normal routine cleaning and do not require disinfection.  Spraying disinfectant on sidewalks and in parks is not an efficient use of disinfectant supplies and has not been proved to reduce the risk of COVID-19 to the public.  You should maintain existing cleaning and hygiene practices for outdoor areas. 


ACA’s Plan 

  • Playground structures will be closed  

  • Play equipment must be brought from home and used only by student (put name on with a sharpie pen)  

  • Playgrounds will be “zoned” for each designated class to maintain physical distancing 



Reported Cases 

CDC Guidelines 

  • Close off areas used by a sick person and do not use these areas until after cleaning and disinfecting 

  • Wait at least 24 hours before cleaning and disinfecting. If 24 hours is not feasible, wait as long as possible. Ensure safe and correct use and storage of cleaning and disinfection products, including storing products securely away from children. 

  • In accordance with state and local laws and regulations, school administrators should notify local health officials, staff, and families immediately of any case of COVID-19 while maintaining confidentiality in accordance with the Americans with Disabilities Act (ADA). 

  • Inform those who have had close contact with a person diagnosed with COVID-19 to stay home and self-monitor for symptoms, and follow CDC guidance if symptoms develop. 


ACA’s Plan  

If a member of the school tests positive for COVID-19 the following will happen: 

  • ACA is awaiting continued guidance from Maricopa County for further guidance, while waiting ACA will enact the following: 

  • School will maintain confidentiality, letters and notifications will refer to any student or staff as a “member of the school.”   

  • ACA will notify parents with a specific letter if a member within their child’s class has tested positive. 

  • ACA will notify all stakeholders if a member of the school has tested positive but will not give specific grade or class information.   

  • ACA will notify as soon as possible – we are all working together to notify.   

  • ACA’s hotline is open 24 hours for messages, phone calls will be returned upon earliest availability, if we have a confirmed positive case we may need to close the class. 

  • ACA will require all students in the classroom to wear a face covering at all times, parents will be notified by phone call, classroom will be relocated to a ready to go classroom that is sanitized and prepared for students. 



Shared Belongings 


CDC Guidelines  

  • Discourage sharing of items that are difficult to clean or disinfect.  

  • Keep each child’s belongings separated from others’ and in individually labeled containers, cubbies, or areas.  

  • Ensure adequate supplies to minimize sharing of high touch materials to the extent possible (e.g., assigning each student their own art supplies, equipment) or limit use of supplies and equipment by one group of children at a time and clean and disinfect between use.  

  • Avoid sharing electronic devices, toys, books, and other games or learning aids.  


ACA’s Plan  

  • Students will keep their own individual supplies and will be stored in separate area  

  • Shared school supplies will be wiped down after each use  

  • Students will have own individual computer devices  

  • Students are not to share supplies/materials.  



Signs and Messages 

CDC Guidelines 

  • Post signs in highly visible locations (e.g., school entrances, restrooms) that promote everyday protective measures and describe how to stop the spread of germs (such as by properly washing hands and properly wearing a cloth face covering). 

  • Broadcast regular announcements on reducing the spread of COVID-19 on PA systems. 

  • Include messages about behaviors that prevent the spread of COVID-19 when communicating with staff and families (such as on school websites, in emails, and on school social media accounts.) 


ACA’s Plan 

  • Physical guides including posters on wall 6 ft apart, floor decals indicating 6 ft. on commonly walked paths and in drop-off and dismissal areas. 

  • Regular school messages to parents with the latest guidelines from the CDC, state, and local health authorities 

  • Health and cleaning tips will be sent weekly on the Weekly Outlook to parents and staff 

  • 5-8 student announcements will include how to reduce the spread of Covid-19 and germs 

  • K-4 morning meetings will review behaviors to reduce the spread of Covid-19 and germs 



Social Physical Distancing 

CDC Guidelines 

  • Space seating/desks at least 6 feet apart when feasible. 

  • Install physical barriers, such as sneeze guards and partitions, particularly in areas where it is difficult for individuals to remain at least 6 feet apart (e.g., reception desks). 

  • Provide physical guides, such as tape on floors or sidewalks and signs on walls, to ensure that staff and children remain at least 6 feet apart in lines and at other times (e.g. guides for creating “one way routes” in hallways). 

  • Add physical barriers, such as plastic flexible screens, between bathroom sinks especially when they cannot be at least 6 feet apart. 



Modified Layouts:  

  • Hybrid model allows for 50% class size reduction and class sizes of 12-14 students.  

  • Modified classroom layout allows for student desks to be at least 6 ft apart, facing forward  

  • Students will remain in their classrooms throughout the day to limit mixing between groups as much as possible (cohorting)  

  • Students will have assigned seating  

  • Plexi glass partitions have been placed in front offices, student offices and portable partitions for staff needing to be in proximity with students for speech services, students with special needs, etc.  

  • Physical guides (posters and floor decals measuring 6ft apart)  

  • Social distancing protocols will be used outside of the classroom along with limited use of common areas when feasible.  

  • If an emergency arises that requires a staff member to touch a student or another staff member, resume social distancing as soon as safely possible, wash hands, and disinfect any surfaces touched.  



Training Employees 


ACA’s Plan Train all employees:  

Prior to the start of school staff are trained  

  • Handwashing  

  • Social distancing  

  • Cloth face coverings  

  • Coughing and Sneezing Protocol  

  • School-wide procedures  

  • Sanitizing  

  • Daily Employee screening  




CDC Guidelines 


  • Ensure ventilation systems operate properly and increase circulation of outdoor air as much as possible such as by opening windows and doors.  

  • Do not open windows and doors if they pose a safety or health risk to children using the facility (e.g. allowing pollens in or exacerbating asthma symptoms).  


ACA’s Plan


  • Increase ventilation by opening doors when temperature allows and as available within classrooms (fan/vent on AC units).  

  • Increase exploring the option of stalling air scrubbers (a system to clean the air) in high traffic areas such as Student Office and Front Offices.  

  • Change air filters on a regular schedule  

  • Exploring the option of HEPA filters in high need areas.  

  • Currently cleaning all HVAC systems  



Communal Spaces 

CDC Guidelines  

Outdoor areas generally require normal routine cleaning and do not require disinfection.  Spraying disinfectant on sidewalks and in parks is not an efficient use of disinfectant supplies and has not been proved to reduce the risk of COVID-19 to the public.  You should maintain existing cleaning and hygiene practices for outdoor areas.  


ACA’s Plan  

  • Playground structures (playground equipment such as swings, monkey bars, etc.) will be closed due to lack of feasibility to maintain 6 feet, will reevaluate after school is open and admin is able to monitor safety. 

  • Offering more independent learning games or easily to social distance such as hop scotch, tic tack toe, individual basketball hoops, jump ropes, hoola hoops, etc. 

  • Play equipment must be brought from home and used only by student (put name on with a sharpie pen) 

  • Open play areas are “zoned” for each designated class 

  • Breakfast will be in the MPR, if space is available with 6ft distancing  

  • Lunch will be served in classrooms 

  • Plastic flexible screens placed between bathroom sinks, enclosed bathroom stalls for all restrooms 

  • Keep all doors, as feasible, propped open to limit use of touching door handles 

  • Classrooms are assigned bathrooms to keep in same cohort 


16025 N. Dysart Rd.
Surprise, AZ 85374


Office Hours

Monday 10:00 AM -2:00 PM

Tuesday-Friday    7:00 AM -4:00 PM

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